Manuals and Documents

ECE 2023 has been assessed through the Ethical Medtech Conference Vetting System and has been deemed fully compliant. Click here for more information.

It is the responsibility of individual sponsors and exhibitors to comply with all relevant regulations when delivering content and materials at ECE 2023. As ECE 2023 will take place in Turkey, Istanbul, compliance with Turkish Law as well as the EFPIA Code of Practice is mandatory.

It is imperative to hit all dates and deadlines listed in the manuals below, if you are having any issues or have any queries please contact Amber Nutt (

Please check back if the documents you are looking for are not yet available. These will become available over the coming months and will be accessible from the below list. Please note, all manuals are subject to change due to relevant updates.

Technical Manuals

ECE 2023 Hub Manual

ECE 2023 Satellite Manual

ECE 2023 Exhibition Manual 

ECE 2023 Exhibition Floorplan


Mandatory Forms

Registration Passes form

Sponsor Agency form

Health and Safety form

Risk Assessment form 


Additional Forms 

Additional Order(s) Form

DHL - Istanbul (Bag insert information)

DHL - Shipping Guidelines

DHL - Tariff Information

DHL - Order Form

Catering Options




Please note that the movement of vehicles in the area of Istanbul is governed by the Turkish Rules of the Road. In particular, please note that there are time restrictions for those using large trucks/heavy goods vehicles to transport items due to the amount of traffic in the roads of Istanbul. There is no access into Istanbul between the below times:

  • 06:00 – 10:00
  • 16:00 – 22:00


At 04:00 (am) Thursday 11 May 2023 large trucks/heavy good vehicles will have access to the congress area to park and be prepared to unload from 08:00am. All contractors’ wishing to arrive from 04:00 (am) on Thursday build day will need to provide vehicle details and email these to Amber Nutt ( by 5 May 2023.

All large trucks/heavy good vehicles will have to be kept on site during the above time restrictions on build days. We advise it is imperative to arrive during the hours of 10:00 – 16:00 on site of the Halic for breakdown day on Tuesday 16 May 2023, contractor access into the venue will not begin until 18:30.