Cancellation terms and conditions T&Cs

Thank you for registering for ECE 2023. We are extremely excited to be running another face-to-face Congress for the 25th European Congress of Endocrinology and look forward to seeing many of you in person, and we are also delighted to welcome those who will be with us via our virtual ECE@Home platform. However you are joining us, we look forward to seeing you and for your participation in what is shaping up to be an excellent Congress!

Please read through the following information carefully as it contains important information about the measures we have in place for Covid-19, advice on insurance and testing and other terms and conditions.

We look forward to seeing you in May!

ECE 2023 Terms and Conditions

By registering for this event, you give the European Society of Endocrinology and Bioscientifica Ltd permission to contact you about the event programme, products and services that we think may be of interest to you. If you would like to opt out of these communications, you can do so by emailing unsubscribe@bioscientifica.com with the event name in the subject line.

Cancellation Terms and Conditions

In-person tickets

If you have purchased an in-person registration, you can cancel this up to and on 27 March 2023 (23:59 CET). Please send your request for cancellation of registration or refund in writing to ESE c/o Bioscientifica Ltd at ece2023@endocrinology.org.

Cancellation of registration or refund requests will be accepted until and on 27 March 2023 – cancellation requests received before this date will be subject to an administrative charge of 25% of the ticket. All refunds will be made after the Congress has taken place.

Cancellations or refund requests made after 27 March 2023 (for any reason including COVID-19) will not be accepted as we will have booked all suppliers based on the registrations received at that date. However, so that you still have an opportunity to access all of the content and view the selected streamed sessions online your registration will be transferred to an ECE@Home ticket.

ECE@Home

Once your booking is confirmed for an ECE@Home ticket, and payment has been made, registration for ECE 2023 cannot be cancelled or refunded as all content will be available for you to access during and after the Congress dates on ESE On Demand.

Delegate insurance

If you cause damage to third parties and property you will be liable for this. Please take out valid, comprehensive third-party liability insurance.

ESE is working with all venues being used for ECE 2023 in Istanbul, Turkey to ensure that they are working to the highest standards of COVID-19 compliance based on the local Turkish regulations and that all necessary sanitation and hygiene precautions are made.

Delegates/group leaders are responsible for arranging appropriate travel insurance for their Group and for ensuring that all individuals in the Group meet all COVID-19 requirements. This includes the provision and completion of all necessary documentation and testing for travel which may be in place at the time of travel to and from Istanbul, Turkey.

Delegates are personally responsible for all mandatory testing requirements that they may need in order to travel to and from Istanbul and stay for the duration of ECE 2023 (Saturday 13 May to Tuesday 16 May 2023). We recommend obtaining travel insurance for your trip and reviewing all accommodation and travel Terms and Conditions (T&Cs) before booking in light of COVID-19 restrictions.

ESE will not cover or be responsible or liable for any costs that may be incurred by any attendees to ECE 2023 for testing, quarantine or insurance costs.

COVID-19 Restrictions and cancellation by ESE

In the event that COVID-19 restrictions have to be implemented at the Congress venue, there will be a limit to the number of people permitted in the venue at any one time. If this happens, we will review our booking list and we will exchange in-person tickets for an ECE@Home ticket, giving you some selected live streamed sessions and ESE On Demand. Please check your travel and accommodation terms and conditions, along with your travel insurance policy, in the unlikely event that ESE has to cancel ECE 2023 or your participation in Istanbul due to COVID-19 restrictions.

Please note: ESE will not cover or be responsible for any losses or costs associated with accommodation or travel to ECE 2023. Accommodation and travel costs are the sole responsibility of delegates, ESE is unable to refund pre-booked accommodation and travel costs and this will be at the discretion of individual hotels and providers.

Move from hybrid to fully virtual

In the unlikely event that we have to move from hybrid to fully virtual for ECE 2023 we will exchange in-person tickets for an ECE@Home ticket, giving you access to the full Congress streamed online live and then after that on ESE On Demand. Please check your travel and accommodation terms and conditions, along with your travel insurance policy, in the unlikely event that ESE has to cancel ECE 2023 or your participation in Istanbul.

Photography

Please be aware that there will be official onsite photography and/or audio/video recordings during this event as commissioned by ESE and/or Bioscientifica Ltd. Any images/audio/video captured may be used by ESE and/or Bioscientifica Ltd for promotional purposes, including but not limited to, websites, external mailshots, other marketing materials, and social media. For further information please contact the ECE 2023 Team.